Enterprise email archiving has received a lot of attention in the recent past. It provides a tremendous assistance to the businesses scattered around the world with making their lives easy. Therefore, it is important to take a look at the rise of enterprise email archiving solutions and determine why your business is in need of getting these solutions.
Why is enterprise email archiving important?
From the recently conducted experiments, it has been identified that around 60% of the businesses that exist out there in the world tend to store business critical information within emails. The amount of data stored in the emails is increasing along with time as well. On average, a business archive account experience an annual growth of around 4GB. On a given day, a business user is expected to send and receive around 126 emails per day. If all these factors are taken into consideration, we can assume that a company having 200 users would accumulate over 1TB of data per given year. This would keep on growing along with time.
Why do you need to think about getting enterprise email archiving solutions?
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You will be able to store all the emails in a centralized location
An enterprise archive solution would make sure that all the company emails are collected and stored in a centralized location. In fact, the emails will be delivered to the users only after the storage. As a result, business users will be provided with centralized access to the email details as well. Hence, all kinds of inefficiencies that are associated with looking for information stored in emails can be eliminated. On the other hand, business users don’t need to worry about the hassle and frustration that is linked with lost or deleted emails as well.
Since there is a centralized location for the storage of all emails, you will be provided with a conveniently searchable dataset. Therefore, you will be able to go ahead and recover missing or lost email information within a short period of time. On the other hand, you will be able to analyze the data available in the centralized location as well. Through proper analysis, it would be possible for you to get your hands on useful business insights.
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It is possible to improve mail services
Enterprise email archiving is also in a position to improve the mail services along with the endpoint performance, especially when dealing with split mailboxes. Your business will be able to keep the recently received and sent emails on the live storage. The older emails can be moved into the secondary storage. Therefore, it is possible for the mail server to reduce the synchronization times in an effective manner. This would give life a simplified email data management approach as well.
The business users will come across the need to keep their mailboxes slim. Then they will be provided with the opportunity to improve the overall efficiency while they are engaged at work. Above mentioned is the most convenient method available for the business users to follow in order to keep the mailboxes slim. When following that approach, they will have two different email accounts. The first one would be the slim email account, which is being used for recently interacted emails. Then there is an archive email account, which is being used to store the old emails. With this approach, it is possible to make sure that no data is being lost at any given time.
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Ensuring compliance
All the businesses that exist out there in the world have to pay special attention towards risk management. Enterprise email archiving is in a position to provide a tremendous assistance to them with risk management as well. That’s because it can provide them with the opportunity to go ahead and take backups of data. Moreover, keeping backups of these old emails is extremely important for regulatory compliance and future reference as well. Hence, there is a high possibility to overcome frustrating incidents that can take place in the future with relate to emails.
An enterprise archive solution would give life to a conventional method in order to search for data and export data. It is in a position to provide an enhanced level of protection to a given organization against different types of situations that can arise. Therefore, a company will be able to make sure that it doesn’t deal with the negative consequences that are associated with malicious deletion or accidental deletion of all emails. In addition, it is possible for the business to make sure that no emails are being lost due to data corruption that can take place in computers, loss of laptops and ransom ware attacks.
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It can simplify email data management
The enterprise email archiving solutions are also in a position to help people with simplifying their email data management initiatives. If you follow the traditional methods, you will need to go through a lot of hassle in order to ensure the safety of data contained within the emails. As a result, you will need to go through a heavy data backup strategy as well. This would make the entire backup process a complicated one. That’s because you will need to look for appropriate backup storage and backup tools, while worrying over data redundancy. In case if the backup process fails, you will need to take appropriate steps to prevent loss of data as well.
With the help of business email archiving solutions, you will be able to overcome all these issues. That’s because all the emails will be stored in the chronological order. Therefore, looking for information that you want will be an efficient job to do. You will be able to manage email data in an intelligent manner as well. If you want to locate email data, you will be able to do it within a couple of seconds as well.
Conclusion
As you can see, it is extremely important to get enterprise email archiving solutions to your business. It can keep you away from all difficulties that are associated with email management. Hence, you will be able to ensure enhanced productivity of your company in the long run as well.