5 Top Timesaving Event Planning Tips

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Event planners have a huge responsibility to plan, organize, and host events efficiently. It is a stressful job that requires you to juggle tasks and priorities in a short time period. At any given time an event planner has a list of tasks that needs to be done. 

It becomes extremely hectic when you are planning two events at a time. Frankly, it is a tough job, so you need to plan well to make the event wildly successful. Follow some simple time management tips to make your event planning process a little easier.

5 Top Timesaving Event Planning Tips

It is time to learn the top 5 time-saving event planning tips and tricks to make sure that your next event goes off without a hitch.

Start Early

Start as early as possible to complete all the tasks that can be done in advance. Surely, there are several tasks that need to be completed at the last minute. Start off the process with booking a venue, contracting with the caterers, and finding the right event team.

Having ample time to plan the process gives you a better chance to work on small details and make the event a roaring success. 

Plan and Create a Project File

Plan effectively by defining event objectives to nail down every little detail. An event planner should know what he is trying to achieve and what will make the event successful. 

Once you have planned every step in detail, put it on paper, and create a project overview file that summarizes how the event will be organized. Share the file with the event team, get their consensus, and make necessary changes, if required.

Use Essential Event Tools

Leverage the power of event tools and software when planning or managing a complex event. These event planning tools help save hundreds of hours a year by helping planners pull reports using event data, make real-time decisions, and accelerate the event-planning process.

In addition, you can use several helpful apps to make event planning less stressful. Invest in any tool or software that fits your needs and budget.

Maintain a to-do list

Create and maintain a to-do list and encourage your employees to do the same. Planning and managing a successful event requires you to be a ‘list person’. 

Whether planning a small or big event, create a list of tasks that need to be done. Prioritize the important tasks and determine how many tasks would be done in a day. Additionally, set deadlines and make sure that team members are working on the assigned tasks.

Find Volunteers

Find event volunteers willing to lend a helping hand. With more members on the team, you can accelerate the event management process. Use tools like Volgistics and VolunteerHub to find skilled volunteers.

Wrap Up

Event planners are always busy trying to work on small details and last-minute changes. Good time management skills do not require you to exhaust yourself while accomplishing daily tasks, it is all about planning, prioritizing, and knowing when to say no.

 

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