Over 46 million faxes are sent on a daily basis around the world. For most business professionals, using fax is something they do to transfer information to both employees and clients. If you fax a number of documents on a regular basis, one of the main concerns you should have is keeping this information safe.
The last thing you want is for the sensitive information on these documents to be stolen by criminals who will use it for nefarious purposes. If you want to keep the data you are transferring via fax safe, then you need to check out the helpful tips below.
Insist On Using Online Faxing Services
Traditional fax machines can be a nightmare for business owners who are concerned with data security and cutting costs. Attempting to maintain an outdated fax machine is not only frustrating, it can also be extremely expensive. This is why you need to consider the option of using an online faxing service.
Online fax services provide you with convenience and top-notch data security. Using one of these services will allow you to transfer information with the click of a button. If you feel like an online faxing service is a good fit for your business, now is the time to start researching your options. Finding the best online fax service will be easy if you check the online reviews each one has. For years, business owners have used eFax because it is both simple to operate and very secure.
Get Confirmation Emails
There are many instances each year of people fraudulently using business online faxing accounts to both send data and steal information to sell on the black market. If you are getting the suspicion that your online faxing account is being used by a person without authorization, you need to consider using confirmation emails to stop this from happening. A number of online faxing services will provide users with the option to receive an email each time a message is sent or received on their accounts.
By looking at these emails, you can get an assessment of who is using the fax service and what type of information they are transferring. If you start to receive emails for faxes that you have not sent or approved, you need to change your passwords to eliminate this problem. Working with your online fax provider is a great way to figure out how to stop this problem from happening in the future.
Check Your Numbers Before Hitting Send
Most business owners fail to realize that one mistake during the sending of a fax can expose tons of sensitive information. Whether you are using a phone number or email address during the faxing process, you need to double-check everything is right before you hit send. By taking the time to check this information, you can avoid making mistakes that put your company at risk.
By using the tips in this article, you can use fax to exchange important information without fear of it falling into the wrong hands.